Administrative Assistant II (Administrative)
At Elanco (NYSE: ELAN) – it all starts with animals!
As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We're driven by our vision of ‘Food and Companionship Enriching Life' and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.
At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you'll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
Making animals' lives better makes life better – join our team today!
Your Role: Administrative Assistant II
This is an exciting opportunity for a skilled administrative professional to provide critical support to multiple business partners in a dynamic and fast-paced team environment. As an Administrative Assistant, you'll be an integral part of cross-functional operations, working closely with internal and external stakeholders to ensure smooth day-to-day coordination. As an Administrative Assistant, you will be part of the Global Business Support team to deliver high-impact administrative and operational support. In this role, you'll be responsible for calendar management, travel coordination, expense processing, and project support across multiple business areas.
Your Responsibilities:
Proactively manage daily calendars and coordinate complex meetings, both virtually and on-site.
Arrange domestic and international travel including flights, hotels, car rentals, and visa/passport processing.
Submit and reconcile multi-currency expense reports and manage corporate and personal credit reconciliation.
Create and edit documents, presentations, spreadsheets, and maintain collaboration tools such as SharePoint and distribution lists.
Assist with onboarding of new employees and provide a welcoming experience to external visitors.
Anticipate needs, execute independently, and adapt quickly to change while managing multiple priorities.
Collaborate with other administrative assistants and serve as a backup when needed.
Support internal process improvements and contribute to team-wide efficiency initiatives.
What You Need to Succeed (minimum qualifications):
Education: High School Diploma / GED
Experience: A minimum of 3 years of experience in administrative or business operations roles
Top 2 skills: Strong time management & communication skills, and high proficiency in Microsoft Office and collaboration tools
What will give you a competitive edge (preferred qualifications):
Proficiency in Concur Travel and Expense Reporting system
Experience managing multiple complex calendars and international travel
High learning agility and ability to track and retain large volumes of information
Comfortable handling ambiguity and identifying solutions proactively
Demonstrated ability to maintain confidentiality and operate with discretion in a regulated environment
Additional Information:
Travel: Up to 5% annually
Location: Global Elanco Headquarters - Greenfield, IN - Hybrid Work Environment
Don't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco, we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for this role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!
Elanco Benefits and Perks:
We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include:
Multiple relocation packages
Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO)
8-week parental leave
9 Employee Resource Groups
Annual bonus offering
Flexible work arrangements
Up to 6% 401K matching
Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
