Compliance Administrator, Subcontractors (Finance)

Be a part of Stonhard and be a part of something big. We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world. We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries. We are growing and we love what we do. Does this sound like your kind of place?

Job Purpose

The Compliance Administrator, Subcontractors, will play a pivotal role ensuring all project related subcontractors meet company compliance requirements, regulatory standards, and contractual obligations. Responsibilities include monitoring and enforcing requirements to meet company policies, industry regulations, and contractual agreements. Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration.

Principal Accountabilities

The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The actual duties required of this position may vary. 

• Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. 
• Facilitate and manage compliance submissions as needed.
• Set up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies.
• Acts as customer service point of contact for subcontractors, including processing installer tool and supply purchases and invoicing.
• Coordinates weekly installer accounts payable statements and related transactions; transmits to accounting for payment.
• Audits weekly payment activity and raise concerns to Supervisor and Stonhard leadership.
• On an ongoing basis, monitors and coordinates subcontractor compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums. 
• Assists in the creation of per project subcontract agreements; maintains documentation and monitors project progress
• Monitors per project compliance requirements related to Stonhard and installation partner Controlled Insurance Programs.
• Ensures on-time Controlled Insurance Program enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout.
• Monitors Stonhard state contractor licenses ensuring compliance and on-time renewal.
• Develop and recommend document retention requirements as needed. Develops and maintains necessary reporting to remain compliant.
• Other responsibilities as assigned by supervisor or Stonhard leadership.
• Supports other administrative responsibilities, as assigned. Cross-trained in contract team and sales administration responsibilities.

Experience |Education | Certifications 

• ​BA/BS degree is preferred or equivalent combination of education and experience. 
• 4-7 years related experience in compliance, project administration, sales operations, or customer service.
• Experience with subcontractor administration and compliance
• Project insurance requirements, including Owner Controlled Insurance Programs, preferred.
• Ability to handle multiple tasks, prioritize effectively, and manage time efficiently 
• Keeping records, documents, and project files organized and easily accessible. 
• Excellent written and verb communication skills to interact with team members, stakeholders, and clients. 
• Proficiency in project management software, as well as standard office applications like Microsoft Office (Word Excel, PowerPoint). 
• Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. 
• Ability to think critically and adapt to changing project conditions. 
• Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated

Benefits and Compensation

The salary range for applicants in this position generally ranges between $52,000 and $55,000. The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.

In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.