Senior Marketing Coordinator (Proposals/Presentations) (Finance)

We are a creative team of architecture, engineering, and design professionals who serve both public and private sector clients. Together, we share one Core Purpose: To plan, design, and consult to create healthy and thriving communities. Our offices are full of genuine, fun, and down-to-earth people who believe in fostering an inclusive culture where all employees feel they belong. Loving where you work, who you're working with, and what you're working on is important to us, which is why we put our people first-they're at the heart of everything we do. From professional growth and development support and opportunities to give back to your community to flexible work schedules and competitive benefits, we have a genuine interest in the whole you. So, if you're just as passionate about what you do as we are, then we'd love to hear from you!

The Senior Marketing Coordinator oversees and coordinates the development and preparation of marketing deliverables, including proposals, presentations, and submittals, while promoting community awareness of the firm and assisting the team in building and strengthening client relationships within our private or public sector markets.

Responsibilities:

• Consistently coordinate with market Executive VPs and Practice side leaders as well as Marketing Directors, Marketing Managers, Senior Coordinators, Coordinators, and the Graphics Team.
• Participate in capture planning sessions and promote and follow Way-to-Win and Way-to-Communicate platforms.
• Develop outlines and strategies for proposals and presentations in conjunction with EVPs, Project Executives, and Project Managers.
• Coordinate, create, organize, and oversee activities involved in the preparation of marketing proposals, presentations, and qualification packages.
• Participate in the development of and maintain collateral marketing resource materials.
• Ensure submittal compliance and accuracy for marketing deliverables.
• Work alongside Corporate Communications and Practice Leaders to promote the visibility of Gresham Smith in such areas as conferences, open houses, social media, and community outreach.
• Follow brand guidelines and coordinate with Gresham Smith brand ambassadors as needed.
• Complete prequalification forms, client questionnaires, and qualifying statements as required.
• Assist in conducting ongoing marketing research as needed.
• Contribute as needed to market strategic planning efforts led by the EVP.
• Interact with Marketing staff in other firm offices.
• Participate in the Mentor/Protégé program to gain knowledge of firm and industry best practices.

Minimum Qualifications:

• Bachelor's degree in Marketing, Communications, Business Administration, or related field.
• A minimum of 5-7 years of Marketing experience in the Architectural/Engineering (AEC) industry is preferred.
• Strong proficiency in Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Adobe Acrobat Pro) and Microsoft Office (Word, Excel, and PowerPoint).
• Must demonstrate strong attention to detail, ensuring accuracy in all tasks, and the ability to work in a deadline-oriented environment, consistently meeting established timelines.
• Prior experience planning and developing proposals (RFPs/RFQs) for project pursuits. Healthcare design pursuits are a plus.
• Excellent communication skills.
• Team player who enjoys working in a collaborative environment.

Gresham Smith is committed to a diverse and inclusive workplace. Gresham Smith provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.

Gresham Smith will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms, or employment agencies. An executed GRESHAM PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GRESHAM SMITH explicitly reserves the right to recruit and hire those candidate(s) at its discretion and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GRESHAM SMITH'S hiring managers or any other employee, shall become the property of GRESHAM SMITH upon receipt.