Asst to Assoc Dean (Administrative)
We're seeking a dedicated and detail-oriented executive assistant to support our Associate Dean of Academic Affairs at the OU College of Law located on the beautiful OU-Norman campus. This role is key to providing top-notch support to our law and graduate students and involves various administrative and research-related tasks. The position will require a person who can perform administrative tasks that must be completed efficiently and thoroughly while maintaining confidentiality and adhering to a fast-paced environment. Further this position requires the ability to handle confidential information with the utmost integrity and discretion and problem-solving skills with a proactive approach to resolving issues.
The position includes the following responsibilities:
- Perform complex administrative duties for the Associate Dean including but not limited to receiving incoming calls, making travel arrangements, scheduling, assisting with committees, and associated responsibilities for multiple departments
- Managing schedules, creating and handling correspondence
- Acts as liaison between the Associate Dean and adjuncts regarding scheduling, announcements, orientation, online database communications, and more
- Creating and maintaining records related to faculty and staff activities
- Creating and maintaining records related to student records
- Database management for course scheduling
- Directs and coordinates daily operations of the office by serving as a staff and resource person
- Acts as a liaison with internal and external agencies, compiles data, statistics, and other information
- Coordinates and carry out special projects or assignments requiring initiative and independent action
- Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
- May assist with other reports for multiple departments
- Performs other related duties as assigned
Required Education: High School diploma or GED, AND:
- 12 months office, clerical or administrative support experience.
Skills:
- Strong organization and communications skills
- Able to handle frequent exposure to pressure caused by deadlines and busy periods
- Proficient in Microsoft Office Suite
- Basic math skills
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines independently
- ability to work collaboratively in a team environment
- Familiar with Concur, Qualtrics, Salesforce, Zoom, Canvas, Agilon, Avigilon
Departmental Preferences:
- Associate Degree or Above
Physical Requirements:
- Sit for prolonged periods. Communicate effectively and listens. Manual dexterity.
- Standard Office Environment
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
