Senior Administrative Professional (Personal Services)
Company
Federal Reserve Bank of PhiladelphiaThe Federal Reserve Bank of Philadelphia is one of the 12 regional Reserve Banks that, together with the Board of Governors in Washington, D.C., make up the Federal Reserve System. It helps formulate and implement monetary policy, supervises banks and bank and savings and loan holding companies, and provides financial services to depository institutions and the federal government. The Federal Reserve Bank of Philadelphia serves eastern and central Pennsylvania, southern New Jersey, and Delaware.Reporting to the VP of Financial Reporting, Planning, and Analysis, you will, provide varied administrative support of a moderately complex nature for the Strategy, Risk, and Financial Risk Management (SRFM) Department.
Perform advanced, diversified, and confidential and administrative responsibilities requiring broad and comprehensive experience, skill, and knowledge of Bank policies procedures.
Provide administrative, analytical and planning assistance to the department officers and at times management to resolve routine and complex inquiries. Support and coordinates meetings and conferences both internally within the Bank and System wide where applicable to our department. Provide other administrative coverage where assigned. Perform ad hoc projects for the department officers as assigned.
What You Will Do:
Perform different administrative responsibilities to contribute to the SRFM division's efficiency, such as:
- You will be the executive assistant to the three department officers.
- Maintain calendars for executives, arranges and schedules meetings, coordinate meetings with other officers, helps organize materials for meetings attended by senior executives.
- Prepare materials, including reports and spreadsheets, as assigned.
- Support department training projects where needed, i.e. internal soft-skill and required annual trainings.
- Support and coordinate the system annual PEP Program
- Schedule executive conference facilities and arranges for appropriate materials and visual aids and provides administrative support for System meetings on request.
- Work on ad hoc assignments, including spreadsheet analyses. Prepare and maintain reports requested by officer and direct when appropriate.
- Organize files and retain documents following retention schedule.
- Work cooperatively with department personnel on ad hoc assignments.
- Maintain calendar of staff schedules (out of office); verify weekly time and attendance in Workday for all staff.
- Maintain departmental supplies through department purchase card ensuring all transactions are verified and coded in Workday.
- Help with travel arrangements.
- Fulfill job responsibilities in conformance with sound safety practice
- Fulfill job responsibilities and responsibilities in conformance with sound safety practices and departmental standards.
What You Have:
Other Requirements: Ability to work in a team environment where personal initiative and interest in expanding professional skills are valued. Ability to coordinate multiple activities and follow deadlines.
Physical Requirements: May require working at personal computer (PC) for extended periods of time. Manual dexterity required for filing and retrieving documents, boxes and materials.
Knowledge:
- Demonstrated proficiency in PC skills, including knowledge of all Microsoft Office applications.
- Excellent communication skills, both oral and written.
- Excellent organizational skills, with attention to detail.
- Interpersonal skills.
- Demonstrated analytical and math skills.
Education and Experience:
Associate's degree in business preferred. A minimum of five years related experience required.
This job description reflects the higher level of a dual grade job posting. Candidates who possess a slightly lower level of experience, education, or qualifications may also be considered.
The salary grade for this position is: Grade 10/11.
We offer a great benefits package that features:
Medical (4 options), Prescription, Dental (3 options), and Vision Insurance with no waiting period
401k/Thrift Plan with generous employer match
Employer-funded Pension Plan
Paid Vacation/Sick Time & Holidays
Monthly $100 Commuter Allowance
Flexible Spending Accounts and Healthcare Spending Accounts
Flexible Work Schedule available in most departments
Life Insurance and Long Term Disability Insurance
Tuition Reimbursement (undergraduate and graduate)
Parental Leave
Free onsite 24/7 Fitness Center including training classes, Peloton bikes and locker room / shower facilities
Onsite Cafeteria & Coffee Shop
Additional Convenience Benefits, Discounts and More…
Additional Information:
The Federal Reserve Bank of Philadelphia takes your information privacy seriously. Federal Reserve Bank of Philadelphia staff will only email you from the “@phil.frb.org” domain or through the Workday system “rb@myworkday.com”. If you are initially contacted by phone, feel free to request that the caller provide you with their email address to validate their identity. If you have any questions about the validity of someone who contacts you regarding this position, please email the Talent Acquisition team at TalentAcquisition@phil.frb.org.
The Federal Reserve Bank of Philadelphia believes that diversity, equity and inclusion among our employees is essential to our success as an organization, and we want to recruit, develop and retain the most accomplished people from a diverse candidate pool. To support a workplace culture of belonging, we offer nine employee resource groups (ERGs) and a 100 percent rating on the Human Rights Campaign (HRC) Corporate Equality Index. The Federal Reserve Bank of Philadelphia is proud to be an equal opportunity workplace.
We have nine employee resource groups (ERGs) to support a diverse workforce. Abilities (supporting disabilities and allies), African Heritage, Asian-Pacific, Freedom (supporting LQBTQ+ and allies), Talent Forward (supporting career growth), Women United, Latin and Hispanic Heritage, Working Families and Veterans. ERGs are open to all employees.
We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job responsibilities, and to receive other benefits and privileges of employment. If you need assistance or an accommodation due to a disability, please email us at TalentAcquisition@phil.frb.org.
All Federal Reserve Bank of Philadelphia employees must comply with the Bank's ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse/domestic partner or minor child own such securities and would not be willing or able to divest them if you accepted an offer of Bank employment, you should raise this issue with the Recruiter for this posting, who can provide you contact information for our ethics officer if necessary. You should review the Bank's Employee Code of Conduct to ensure compliance with conflict of interest rules and personal investment restrictions.
Background investigations and drug testing are required for all new hires as a condition of employment, after the job offer is made. Candidates for positions deemed as "safety sensitive" will also be screened for the presence of marijuana. Employment may not begin until the Bank accepts the results of the background investigation.
All employees will be subject to FBI fingerprint / criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
Certain eligibility rules apply. You will provide work authorization to prove your eligibility to work in the United States.
The above statements are intended to describe the general nature, level of work and the requirements of this position. They are not intended to be an exhaustive list of all responsibilities associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.
This is NOT a 100% remote opportunity. You will be available to work on-site in at least a hybrid capacity.
Learn more about the Philly Fed and its culture. Learn more about working for the Philly Fed.
#LI-Hybrid
Full Time / Part Time
Full timeRegular / Temporary
RegularJob Exempt (Yes / No)
NoJob Category
Administrative/ClericalWork Shift
First (United States of America)The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.
