Product Coordinator (Finance)

Overview

United Engines is Now Hiring a Product Coordinator at 5555 W Reno, Oklahoma City, OK 73127. About Kirby Corporation: Kirby Corporation is the premier tank barge operator in the United States, transporting bulk liquid products throughout the Mississippi River System, on the Gulf Intracoastal Waterway, along all three U.S. Coasts, and in Alaska and Hawaii. Through its Distribution and Services segment, Kirby is also a leading nationwide service provider and distributor of diesel engines, transmissions, parts, industrial equipment and oilfield service equipment.

Responsibilities

Summary: The Product Coordinator is responsible for coordinating all aspects of product sales from order entry to invoicing.

Essential Duties and Responsibilities include the following. Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found in positions within this classification.

• Participating in the quoting process as needed by the sales team (confirming product availability, cost, lead time, etc.)

• Entering sales orders in Oracle per the sales order summary and cost sheets provided by sales team

• Entering WIP jobs for capturing freight costs, labor, and materials required to complete a product per customer requirement, and maintaining accurate material demand for parts purchasing

• Entering purchase orders for the product in Oracle and placing with the vendor, through email or supplier portal as applicable

• Tracking and updating the progress of purchase orders, WIP jobs, and sales orders through maintaining Oracle delivery/completion dates, updating status through the Open Sales Order Status Report, and maintaining communication with the sales team so that they can update customers.

• Coordinating work to be done by the branch service team and following up to ensure timely completion

• Monitoring customer credit hold status on sales orders and following up with AR team to ensure timely resolution so that equipment can be procured

• Monitoring PO receipts and ensuring invoicing issues are resolved in a timely fashion with AP team

• Monitoring parts requirements for WIP jobs and coordinating with parts purchasing team to ensure items are available for unit completion as expected

• Verifying costs are reasonable and fully included on WIP jobs, completing and closing jobs to inventory in a timely fashion

• Arranging inbound/outbound freight as applicable

• Generating pick tickets for product ready to ship; ship-confirming (invoicing) upon receipt of BOL from shipping department

• Ensuring all required documents are attached to sales orders and PO's for audit requirements

• Using open PO/SO/WIP jobs reports to monitor past-due items and resolve/reschedule accordingly, reaching out to involved departments and updating sales team as needed

• Other duties as required

Qualifications

To perform the job successfully, an individual should demonstrate the following competencies:

• Demonstrates quality work through accuracy, thoroughness, and attention to detail.

• Exhibits efficiency in problem solving by identifying and resolving problems in a timely manner.

• Strives to continuously build knowledge and skills and share expertise with others.

• Commitment to a standard of excellence in customer service.

• Shows adaptability by effectively responding to frequent change, delays, or unexpected events.

• Exhibits superior dependability by consistently arriving to work on time and as scheduled.

• Contributes to building a positive team environment through commitment, respect and communication.

• Demonstrates professionalism by acting with integrity, high moral standards and personal accountability.

• Shows organizational support by consistently following policy and procedures.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Undergraduate degree in supply chain or general business field.

• Previous experience in procurement department strongly preferred.

• Knowledge of purchasing practices and procedures.

• Knowledge of materials, products, and the commodity market in area of specialization.

• Skill in preparing and analyzing complex technical specifications and bids.

• Skill in establishing and maintaining effective working relationships.

• Prefer candidates with a working knowledge of warehouse and inventory operations.

• Experience with and knowledge of inventory software and programs.

• Strong calculative and analytical skills.

• Excellent verbal and written communication skills.

• Must be able to meet required deadlines and manage time effectively.

• Ability to utilize desktop computer systems, hardware and operating systems.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift up to 25lbs.

• Ability to sit for long periods of time.

• Work in air conditioned office, outside and workshop.

• Will be required on occasion to work more than 8 hours on one shift.

• Requires occasional bending, stooping, lifting and carrying.

• Reaching or handling with arms, hands and fingers.

• Manual dexterity sufficient to work with fingers (i.e. frequent typing)

• Normal vision with or without corrective lenses.