Director, College Administration & Operations (Finance)

Department: Sciences & Technology

Salary: $80,937 - $96,541

This position may be eligible for Hybrid Work, working remotely for up to two days per week after the initial 90 days of employment.

Description:
Job Summary

The Director, College Administration & Operations directs the administrative, financial, and human resources administrative and non-academic operations of the college. The Director provides oversight of budgetary development and forecasting, payroll, procurement, contract administration, research administration, facilities, space management, and inventory control.

Duties

• Directs and oversees financial, human resources, and grant administration activities and operations, including reviewing and approving expenditures and personnel documents
• Directs and oversees budget preparations; monitors and reviews college budgets, revenues, expenses, and fund equity balances; assists with strategic budget planning for forecasting and projections
• Produces financial statements with revenue and expense projections; provides guidance and/or suggestions on funding sources for college initiatives
• Reviews and approves monthly cost center verification reports and ensures that verifications are prepared and approved by cost center managers
• Monitors faculty and staff effort reporting related to sponsored projects
• Provides oversight of requisition-to-hire and onboarding processes for new faculty and staff; reviews and approves faculty credential folders at the college level; supervises and evaluates staff
• Reviews and approves college scholarship awards, ensuring that they meet donor requirements; provides oversight to ensure that applicable policies and guidelines are met
• Serves as a resource for deans, department chairs, directors, faculty, and principal investigators regarding strategic financial and administrative matters and to interpret and adhere to state, federal, university, and college policies and procedures to ensure compliance
• Provides functional guidance and direction to college administrative staff on policies, financial, and operational requirements
• Maintains the college cross-training model for administrative staff to ensure flexibility in coverage
• Oversees the building, space management, key control, and physical inventory control processes related to departments and the college
• Acts as the liaison between internal (business offices) and external constituents (vendors)
• Serves on various university-wide and college committees as assigned

Marginal Duties

• Performs all other duties as assigned

Supervisory Responsibilities

Direct Reports:

• Full-time employees

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Has primary responsibility for conducting performance evaluations and making recommendations for hiring and dismissing employees

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of basic fund accounting principles, internal control practices, procurement methodologies, budget development, and the application and enforcement of relevant policies and procedures
• Knowledge of the related trends, issues, and accepted practices
• Basic knowledge of the scholarship award process in a higher education setting

Skills:

• Good technical skills, including proficiency in PeopleSoft and MS Excel
• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Good leadership skills
• Strong attention to detail

Abilities:

• Ability to understand, communicate, and interpret financial data
• Ability to run reports
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks

Qualifications

Required Education:

• Bachelor's degree with a minimum of seven (7) years or Master's degree with a minimum of five (5) years of related job experience

Required Experience:

• Bachelor's degree with a minimum of seven (7) years or Master's degree with a minimum of five (5) years of related job experience

License/Certification:

• None

Preferred Qualifications

• Research Administration experience
• Master's degree in accounting or finance

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.