Executive Assistant (Finance)

Job Summary:

The Executive Assistant to the Chief Audit Executive (CAE) will provide top-tier administrative and operational support to the CAE and additional leaders within the third line of defense. This role requires an individual with a deep understanding of executive-level support in highly regulated environments, exceptional organizational skills, and the ability to handle sensitive matters with discretion and professionalism. The ideal candidate will anticipate the needs of the CAE, ensuring the smooth execution of priorities in a dynamic and fast-paced environment.

Key Responsibilities:

• Manage the CAE's complex calendar, including global time zones, internal and external meetings, and high-priority engagements.
• Draft, proofread, and edit correspondence, presentations, and reports for the CAE, adhering to the highest standards of professionalism and accuracy.
• Coordinate international and domestic travel arrangements, including visas, accommodations, and detailed itineraries
• Act as the primary liaison between the CAE and internal/external stakeholders, including senior executives, the audit committee, regulators, and external auditors.
• Track key deliverables, deadlines, and follow-ups related to executive stakeholder and regulatory interactions.
• Support the organization of internal audit leadership meetings, strategic planning sessions, and department-wide events.
• Handle sensitive and confidential information with the utmost discretions
• Represent the CAE and corporate audit function professionally in all internal and external interactions.

Qualifications:

Education:

• Bachelor's degree preferred, or equivalent experience in a corporate environment.

Experience:

• Minimum 5-7 years of experience providing executive-level support, preferably within a GSIB or large financial institution.
• Familiarity with internal audit, regulatory, or governance environments is highly desirable.
• Experience interacting with board members, audit committees, or senior executives is a plus.

Skills:

• Exceptional organizational and time-management skills, with the ability to handle multiple priorities and meet tight deadlines.
• Strong written and verbal communication skills, with a keen eye for detail.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools such as Teams, SharePoint, or workflow management software.
• Ability to work independently, exercise sound judgment, and anticipate the needs of the CAE.
• Proactive and adaptable, with a problem-solving mindset.
• Professional demeanor, with the ability to handle high-pressure situations calmly and effectively.
• Strong interpersonal skills to foster relationships with a wide range of stakeholders across global locations.

Salary Range:
$80,000 - $125,000 Annual

The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

Job Application Disclosure:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

State Street's Speak Up Line Salary Minimum: 80000Salary Maximum: 125000