Legal Assistant (Administrative)

Performs a variety of administrative functions including preparing legal documents, scheduling, organizing and maintaining records, processing mail, filing legal documents, and coordinating with various individuals and agencies. This includes assisting with reviewing documents for completeness, adequacy, and conformity with established requirements, and will draft routine correspondence, policies, and other documents as needed.

Duties:

• Conducts research, drafts and reviews documents, communicates with executive office, clients, prepares hearings, trials, and meetings.
• Organizes and maintains files.
• Ensures policies are published in a timely manner through the policy repository computer system.
• Services as the primary contact for department questions and training on policy repository, policy development and revision process.
• Researches and analyzes policy concepts, drafts and reviews documents, communicates with University Executive Offices and Academic Policy Liaisons.
• Prepares training materials and power point presentations: This includes assisting with training sessions, policy management, case management, evidence and exhibits, and coordinates client appearances in court.
• Enters client information or policy template information to data base, creating hard or digital files.
• Communicates with clients, witnesses, academic and executive offices.
• Works with the university policy promulgation process including the formulation, review, publication of university policies including communication with key stakeholders.
• Audits, reviews, and uploads online policies and documents including obtaining all the required signatures for final approval, ensuring consistency and avoiding duplication or conflicts among policies.
• Prepares and coordinates meetings, hearings, legal pleadings, petitions, case briefs, summarizes depositions, or small claims lawsuits.
• Maintains a high level of confidentiality to receive, store, utilize, maintain, and communicate sensitive information.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education and Experience: High school diploma or GED., AND:

• 24 months' experience in a legal office, government policy office, or paralegal license.

Skills:

• Strong communication skills and the ability to work effectively with a wide range of constituencies.
• Ability to interpret and explain policies and procedures.
• Familiar policy, legal software and platforms, or case management software.
• Objective critical thinking skills and the ability to effectively summarize and present information.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to organize and coordinate the work of committees and other types of task groups.
• Ability to travel.
• Knowledge of legal/policy procedures, protocols, or court system.
• Advanced Excel skills with ability to build and manipulate spreadsheets.
• Proficient in Microsoft Office to include Word, Access, and Outlook.
• Detail oriented for accuracy of data and information.
• Ability to communicate well and build rapport quickly with students, administrators, faculty and staff.
• Ability to multitask and work under pressure.

Advertised Physical Requirements:

• Communicate effectively and listens.
• Manual dexterity and engage in repetitive motion.
• Lift/carry up to 30 pounds.
• Ability to bend or stoop.
• Must be able to walk up and down flights of stairs
• Environmental: Standard Office Environment.

Supervision: No supervisory duties.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.